10 Best Services of Human Resource Management Software | HRMS | BiOKnox

Human Resource Management System (HRMS) is a complete tool which helps simplify and optimize your human resources management from employee Recruitment to retirement Process. HRMS becomes an important and necessity from small to large organization in this modern period. If you're unsure about HRMS, Don't worry, I have listed out the features of our BiOKnox HRM software for better understanding.

Recruitment Management System:-

A Recruitment Management System (RMS) is an HR tool used to automate and manage a company’s recruitment process. An RMS helps you publish job postings, manage candidates, schedule interviews, and enable your end-to-end hiring process. BiOKnox RMS helps  to manage the entire recruiting process. It reduces routine tasks such as scheduling interviews by automating the recruitment software and free up the Administration’s schedule for more pressing activities.

Features:-

1.      Vacancy Creation

2.      Resume Collection

3.      Verify/Shortlist Resumes

4.      Interview Attendees

5.      Finalizing Candidate

6.      Mailing Offer Letter

7.      Mailing Joining Letter

8.      Candidate On-boarding

Attendance Management System:-

An attendance management system is software that tracks the working hours of employees. It does precise time tracking for attendance, breaks, clock in and clock out, by your employee. It prevents any type of error in a record. BiOKnox Attendance Management system comes with a unique attendance capturing System that does real-time integration with several attendance device types - Biometric, Smart Card,   RFID, and Facial recognition devices. This software eliminates the manual process and does end-to-end automation of tracking, managing and scheduling employee hours.

Features:-

1.      Direct Integration with Biometric Device

2.      Mis-Punch Posting through Mobile App

3.      Out Door Posting

4.      GEO Fenced Attendance

5.      Over Time Management

6.      Block Attendance

7.      Week-off Management

8.      Shift Planner

9.      Shift Roaster Planner

10.  Attendance Freezing 

Leave Management System:-

Leave Management System (LMS) is designed to help the organization to set up employee leave policy & manage their leaves seamlessly. This software enables configuring all types of leaves, including paid leaves, leaves without pay, sick leaves, casual leaves, medical leaves, and much more. With BiOKnox Leave Management mobile App, employees can apply their own leave as well as can approve the leave of their subordinates. This app gives the information regarding their leave balance and leave Ledger as per requirement.

Features:-

1.      Leave Master Planner

2.      Holiday Master Planner

3.      Leave Assignment

4.      Leave Application

5.      Leave Approval

6.      Leave Accruals & Carryovers

7.      Leave Reimbursement

8.      Employee Leave Register

Payroll Management system:-

A payroll management system is software that is used to manage all your employee's financial records in a simple and automated fashion. This payroll management system manages employee's salaries, deductions, other conveyance, net pay, bonuses and generation of pay-slips, etc. BiOKnox Payroll Management system is designed to organize all the tasks of employee payments and deductions in an automated manner. This software requires employers to input employee wage information and hours and from there, the Software uses the information to calculate and deduct with-holdings automatically.

Features:-

1.      Finalization of Salary Structure

2.      Calculation of Wages

3.      Incentives & Deductions

4.      Loans & Advances

5.      Portal Upload File Generation

6.      Salary Payment Statement

7.      Employee Ledger

8.      Blocking/Unblocking Wages

9.      Generation of Statutory Report

10.  Employee Expense Management 

Employee Self Service:-

Employee self-service (ESS) is the way in which employees can access HR-related information and software directly through a company's intranet or web portal. The BiOKnox ESS helps an employee with self profile overview, self attendance verification, posting of Out Door attendance, posting of Mis-punch  records, assigning and completion of job/task, GEO tagged field visit information, GEO fenced attendance, posting of expense vouchers, apply for loans/advances, self ledger verification, self-payslip generation and many more. It is available in Web as well as Mobile edition, where the user can use any platform as per their own comfort.

Features:-

1.      OD & Mis-Punch Management

2.      Leave Apply & Approvals Management

3.      Self Attendance Overview

4.      Work Force Management

5.      GEO Tagged Attendance

6.      Financial Reports & Informatics 

GEO Fenced Attendance:-

GEO Fenced Attendance is an Unique Module of BiOKnox in which the Biometric attendance of an employee or workman is captured with its Geological Position of attendance. Nowadays, if an organization has multiple offices at multiple remote locations or their employees works at an open space project like construction projects of Road, Rail Tracks, Pipeline, Telecom, Power Distribution ; then it is difficult to know  whether the Biometric  attendance given by the employee or workman through their provided devices are genuine or not. In this specified android application of BiOKnox, the attendance captured through a mini finger scanner is very genuine as well as authentic.

Features:-

1.      GEO Fenced Attendance Through Mobile App

2.      GEO Fenced Biometric Device Based Attendance

3.      GEO Marking of Office Attendance Area

4.      GEO Tagging of Out Door Attendance

5.      GEO Marked Tour & Travel Information

6.      Detailed GEO Marked Reports With Map View 

Contract Labour Management system:-

Contract Labour Management System is a Web based System for employers to have a better check and control over their contractors and the laborers under them. CLM software captures in and out time of contractors according to shift. All types of reports on single click like In time out time (Day/Week/Month Wise) report, Salary process report, Man power report, which is available in BiOKnox CLMS.

Features:-

1.      Vendor/Contractor Management

2.      Vendor Work Contract Management

3.      GEO Fenced Workman Attendance

4.      Mass Workman Biometric UID

5.      Workman Life Cycle Management

6.      Vendor Bill Preparation

7.      Bulk workman blocking

8.      Multi Angular Attendance Reports

Device Management:-

In an organization all the HRMS calculations mostly depend on the status of attendance of its employee. To make the attendance genuine and transparent, now a day’s all organizations are implementing Biometric- based standalone attendance device. In BiOKnox the user doesn’t need any third-party application for interaction with biometric attendance device to manage its employee finger/face/Palm template, receive attendance logs and interact with the device.  Also, there is no need for manual log data or user’s data management which plays a vital role in data manipulation.

Features:-

1.      Direct Communication With Device

2.      Automated Attendance Logs Fetching

3.      Automated Users Details Transfer

4.      Auto Creation of Users in Software

5.      Biometric Device Users Syncing

6.      Encrypted Logs Upload Through USB

7.      Device Communication and Controlling

Door Access Control Management:-

Door Access control system is a kind of electronic security technology through which we can control people visiting a particular place and keep the data of visitors. Through the Access System, we can allow only those people who have been given permission to enter. In BiOKnox we have made a   feature through which the organization can utilize the same Multi-Door Access Controller logs data as the employee attendance. By this facility, it reduces the cost of the expense of hardware for the organization as well as reduces the additional efforts for managing both Door Access Controller and Biometric Device for Attendance.

Features:-

1.      Access Control Logs Become Attendance Logs

2.      Supports Multi Brand Controllers

3.      Auto-Transfer of Controller Logs Data

4.      No Need For Additional Biometric

5.                  5. Utilization of Access Authentication Levels

Employee Full & Final:-

The full and final settlement also known as the FnF settlement, is done when an employee submits his/her resignation from the firm and is a process that is undertaken during this period. This process is carried out based on the guidelines which have already been drawn upon in the appointment contract. During this time, the employee has to be paid for his services to the firm for the last month, bonuses, additional deductions, or earnings. This entire process of paying and recovering during the resignation process of employees is included in the FnF settlement. The company can either conduct the FnF process and then release the employee or can do vice-versa. BiOKnox Employee full & final helps the HR respond quickly to all the requests pertaining to the separation of the employee from the company whilst keeping a track of the process from the beginning to end. After making the Full & Final of an employee, the attendance, payroll process and necessary transaction of them gets automatically blocked.

Features:-

1.      Generate Clearance Info

2.      Calculation of Bonus & Gratuity

3.      Generate Reliving Letter

4.      Generate Work Experience Certificate

5.      Auto Blocking Of Attendance

6.      Generate EPFO, ESIC Exit Info

If you're interested in buying or need more information, please contact us: +91-9437297057 / +91-9777775907 / sales@bioknox.in.

The Benefits of Automating Attendance Management System for all Businesses

Attendance Management System is commonly known as Attendance-tracking solution. Since most organizations are now working with teams located across different time zones having centralized employee time and attendance, then managing the timesheet by the help of Attendance management software is most required Solution for every Organization. With the help of attendance software, companies can track employee’s attendance, and keep a better eye on expected time versus unanticipated time-offs. This System can keep track of employee’s attendance, leaves, overtime and many more all in one integrated platform.

The best Employee management software with integrated Leave and Payroll Management can automatically transfer the time-sheet data to the payroll part via a digital interface. It allows one to track employee’s hours and manage payroll – ‘something that is critical to every company’. These systems let businesses build electronic schedules, manage PTO and keep employees hours worked, breaks, vacation, overtime, and paid hours all in one place.

There is no more need for tedious approvals over the phone or emails with Biometric Attendance Software. Our cloud-based attendance management software lets your employees and managers tackle leave requests effortlessly with integration with leave management. For your employees, it gets a quick response saving time.

BiOKnox is cloud-based time and attendance management system that enables you to track the attendance of employees at work, manage and approve leave requests, and get detailed reports for payroll processing and better workforce management.

5 Ways in Which a Leave Management System Helps Your Company

Leave Management System is a process that employers use for allow employees to request leave and HR/Admin to approve those requests made by employees. This whole process of leave planner, leave issue, leave apply, leave approval, leave enjoyment, leave carryover and leave reimbursements can be smoothly managed through BiOKnox Leave Management System. The Employee Self-Service App of BiOKnox takes a vital role in this segment the ESS and Admin Portal are the few operational segment of the BiOKnox leave tracking software.

Leave Master Planner:-

Leave Master Planner is the primary module of BiOKnox LMS. The organization can create the number of leave master as per their own leave policy. The planner is so handy and user-friendly that the employer can easily customize its Leave Master with few per-defined field settings.

Holiday Master Planner:-

The bigger the business, the more complex it becomes to plan the employees holidays per annum. BiOKnox Leave Management System has the feature where an employer can create the Regional and Govt. holidays of the entire team in a context on the holiday pattern according to their company’s norms.

Leave Assignment:-

This feature of BiOKnox helps the Management to assign / allot the number of leaves to the employee of the organization who eligible to get such leaves for the concern year of employment. At this point of operation the system automatically reflect the carry forward of leaves of the employee if any from the previous employment year.

Leave Application:-

For availing a leave the employee must have to apply for the same. In BiOKnox the employee can make the application through its ESS Mobile App or ESS Web App. If required the HR / Admin can also apply the leave for an employee through BiOKnox Admin portal.

Leave Approval:-

Once any leave is applied, the system sends a notification to the employee’s assigned higher authority as well as to the HR / Admin for its approval. The concern authority can approve the same through ESS Android or Web App and the HR can approve the same through Admin Web App.

Leave Accruals & Carryovers:-

The Leave Accruals and Carryovers is a essential process of Leave Management where the same should be auto processed on preceding employment year. In BiOKnox the same is auto generated in every new employment year at the time of leave assignment to an employee.

Leave Reimbursement:

Leave of an employee is its own rights to enjoy as per the requirement basis. If the organization has facility of reimbursement of any leave then the employee can easily reimbursement the same through BiOKnox. The employee may apply the same and after approval from HR the reimbursement payment voucher posted in employee ledger.

Employee Leave Register:-

It’s the right of an employee to know about his leave balances as well as the details of leave accepted, applied, consumed etc. In BiOKnox the employee as well as the employer will get the updated leave ledger statement as and when required.

Leave and attendance management system to ensure a higher amount of transparency and are entirely error free. They also leave no scope for any amount of corruption from either side. Therefore, it is advisable for any company to install one for efficient results.

9 HRMS Features that will Help Your Business Grow

Software, Small Business, Business Human resource is an asset for any organization. The effective and efficient use of the human resource is an important for an organization to achieve its desired goals. Efficiency and effectiveness can only be attained by managing and tracking the worker data such as leave management system, attendance management system, on-boarding, recruitment management system, payroll, and more. Before Digitization, it was difficult to collect, organize and manage information, and the most challenging task was when one had to open the file cabinets to get the correct file from the heap. The technological boom and advent of the internet have made managing human resource very easy for the organizations. There are numerous HRM Software available in the market, but the biggest challenge lies in choosing the best one. Here are 9 main features that one should look for while choosing an HRMS for their organization because right HRMS leads to effective employee management, which in turn leads to higher productivity and business growth. Cloud-based HRMS software saves cost and time for any business. Cloud-based software offers real-time access to the data. In case of absenteeism, the employee can update his leave from home or a day before, so that his line manager can plan or delegate his work. The recommended model for HRMS is BiOKnox as it can be customized as per the organizational requirement. Potential to Integrate Data Every organization has an enormous amount of data regarding its employees which are saved in various files, excel sheets and drives. So the new HRMS should have the capability to integrate all the data existing in multiple sources into the HRMS software, and also create frequent backups for the database.

This will keep the data secure, and the threat of losing the information will be less. Payroll and recent updates on laws The HRM System should be capable of assisting in payroll calculation and also should be updated with all the recent changes that took place in Labor Law. The Payroll calculation is a tedious process, the HRMS should provide the automatic salary break up, and tax calculation as per the Income Tax Act, and all other calculations as per the Labor Law; such as Provident Fund, ESI etc. All the tax forms should be available on the software for employees to download and guidance to fill the appropriate detail Software Support and Security system Information regarding employees are vital and confidential, so before opting for HRMS software, the organization should find out about the support team of the HRMS service provider. The software can encounter any issue at any point of time, so a proactive and efficient support team is a priority. The data security is another concern which should be checked upon. The data should not be disclosed or lost by any chance from the software and should be updated with all recent changes that took place in the employee database. Should enable Training and Performance Management Training and Performance Management are two important components of HR Function.

When selecting the HRM Solution to make sure that it supports the training needs of the organization, such as; it allows the managers/HR to create, upload and disseminate training materials and modules. Also, tracks the performance of all the employees at every level. It should enable the managers to set the appropriate key result areas (KRAs) for his teams and keep both employees and managers updated, regarding the progress of the work and achievement of the set goals. HR is a core support function of an organization and choosing the right HRMS with relevant features will help your business grow!